Privacy policy of Car-Pass a.s.b.l. / v.z.w.

Purpose

What data? 

How did we obtain this data?

Legal basis for processing

How long do we keep this data in a form that permits your identification?

Vehicle chassis number (VIN), vehicle number plate and the following technical data concerning the vehicle: 

• mileage recorded at each roadworthiness inspection by an approved technical inspection body and date of inspection;
• mileage recorded when repair or maintenance work was performed on the vehicle, date on which the work was performed out and description of the work performed;
• date of first vehicle registration;
• date of first vehicle registration in Belgium, if different from the previous one; 
• brand; 
• trade name (car model); 
• Euro standard; 
• official CO2 emission figures and test procedure used;
• potential obligation for the vehicle to undergo a motor vehicle accident assessment before being put back on the road; 
• any recall actions which have not been implemented for the vehicle concerned, the identification code of these recall actions and a brief description of their purpose; 
• presence or absence of an electric motor for propulsion; 
• official range in electric mode; 
• type of fuel. 

In accordance with Article 6, §3 of the Car-Pass Act and the provisions of the Royal Decree of 26 August 2006 regulating cooperation with the association responsible for registering vehicle mileage, this data is sent to us by : 

• The Federal Public Service Mobility and Transport (Crossroads Bank for Vehicles);
• Approved technical inspection bodies;
• Professionals performing repair and maintenance work on a vehicle; 
• Manufacturers of new cars or their agents (importers);
• Motor vehicle assessors, where applicable through s.a. Informex.

You will find here a schematic overview of incoming and outgoing data streams for this purpose.

In accordance with Article 6, §5 of the Car-Pass Act, until the end of the second year following the year in which a certificate of destruction was issued for the vehicle to which this data relates.

Once this legal retention period has expired, we anonymise the chassis number (VIN) and the number plate of the vehicle concerned in our database, in such a way that the other technical data concerning the vehicle is no longer associated with information that permits your identification and is therefore no longer itself indirectly likely to be used to identify you.

Vehicle chassis number (VIN), vehicle number plate and the following technical data concerning the vehicle: 

• mileage recorded at each roadworthiness inspection by an approved technical inspection body and date of inspection;
• mileage recorded when repair or maintenance work was performed on the vehicle, date on which the work was performed out and description of the work performed;
• date of first vehicle registration;
• date of first vehicle registration in Belgium, if different from the previous one; 
• brand; 
• trade name (car model); 
• Euro standard; 
• official CO2 emission figures and test procedure used;
• potential obligation for the vehicle to undergo a motor vehicle accident assessment before being put back on the road; 
• any recall actions which have not been implemented for the vehicle concerned, the identification code of these recall actions and a brief description of their purpose; 
• presence or absence of an electric motor for propulsion; 
• official range in electric mode;
• type of fuel. 

In accordance with Article 6, §3 of the Car-Pass Act and the provisions of the Royal Decree of 26 August 2006 regulating cooperation with the association responsible for registering vehicle mileage, this data is sent to us by : 

• The Federal Public Service Mobility and Transport (Crossroads Bank for Vehicles);
• Approved technical inspection bodies;
• Professionals performing repair and maintenance work on a vehicle; 
• Manufacturers of new cars or their agents (importers);
• Motor vehicle assessors, where applicable through s.a. Informex.

You will find here a schematic overview of incoming and outgoing data streams for this purpose.

In accordance with Article 6, §5 of the Car-Pass Act, until the end of the second year following the year in which a certificate of destruction was issued for the vehicle to which this data relates.

Once this legal retention period has expired, we anonymise the chassis number (VIN) and the number plate of the vehicle concerned in our database, in such a way that the other technical data concerning the vehicle is no longer associated with information that permits your identification and is therefore no longer itself indirectly likely to be used to identify you.

Vehicle chassis number (VIN), vehicle number plate and the following technical data concerning the vehicle: 

• mileage recorded at each roadworthiness inspection by an approved technical inspection body and date of inspection;
• mileage recorded when repair or maintenance work was performed on the vehicle, date on which the work was performed out and description of the work performed;
• date of first vehicle registration;
• date of first vehicle registration in Belgium, if different from the previous one; 
• brand; 
• trade name (car model); 
• Euro standard; 
• official CO2 emission figures and test procedure used;
• potential obligation for the vehicle to undergo a motor vehicle accident assessment before being put back on the road; 
• any recall actions which have not been implemented for the vehicle concerned, the identification code of these recall actions and a brief description of their purpose; 
• presence or absence of an electric motor for propulsion; 
• official range in electric mode;
• type of fuel. 

In accordance with Article 6, §3 of the Car-Pass Act and the provisions of the Royal Decree of 26 August 2006 regulating cooperation with the association responsible for registering vehicle mileage, this data is sent to us by : 

• The Federal Public Service Mobility and Transport (Crossroads Bank for Vehicles);
• Approved technical inspection bodies;
• Professionals performing repair and maintenance work on a vehicle; 
• Manufacturers of new cars or their agents (importers);
• Motor vehicle assessors, where applicable through s.a. Informex.

You will find here a schematic overview of incoming and outgoing data streams for this purpose.

In accordance with Article 6, §5 of the Car-Pass Act, until the end of the second year following the year in which a certificate of destruction was issued for the vehicle to which this data relates.

Once this legal retention period has expired, we anonymise the chassis number (VIN) and the number plate of the vehicle concerned in our database, in such a way that the other technical data concerning the vehicle is no longer associated with information that permits your identification and is therefore no longer itself indirectly likely to be used to identify you.

Vehicle chassis number (VIN), vehicle number plate and the following technical data concerning the vehicle: 

• mileage recorded at each roadworthiness inspection by an approved technical inspection body and date of inspection;
• mileage recorded when repair or maintenance work was performed on the vehicle, date on which the work was performed out and description of the work performed;
• date of first vehicle registration;
• date of first vehicle registration in Belgium, if different from the previous one; 
• brand; 
• trade name (car model); 
• Euro standard; 
• official CO2 emission figures and test procedure used;
• potential obligation for the vehicle to undergo a motor vehicle accident assessment before being put back on the road; 
• any recall actions which have not been implemented for the vehicle concerned, the identification code of these recall actions and a brief description of their purpose; 
• presence or absence of an electric motor for propulsion; 
• official range in electric mode; 
• type of fuel. 

In accordance with Article 6, §3 of the Car-Pass Act and the provisions of the Royal Decree of 26 August 2006 regulating cooperation with the association responsible for registering vehicle mileage, this data is sent to us by : 

• The Federal Public Service Mobility and Transport (Crossroads Bank for Vehicles);
• Approved technical inspection bodies;
• Professionals performing repair and maintenance work on a vehicle; 
• Manufacturers of new cars or their agents (importers);
• Motor vehicle assessors, where applicable through s.a. Informex.

You will find here a schematic overview of incoming and outgoing data streams for this purpose.

In accordance with Article 6, §5 of the Car-Pass Act, until the end of the second year following the year in which a certificate of destruction was issued for the vehicle to which this data relates.

Once this legal retention period has expired, we anonymise the chassis number (VIN) and the number plate of the vehicle concerned in our database, in such a way that the other technical data concerning the vehicle is no longer associated with information that permits your identification and is therefore no longer itself indirectly likely to be used to identify you.

Vehicle chassis number (VIN), vehicle number plate and the following technical data concerning the vehicle: 

• mileage recorded at each roadworthiness inspection by an approved technical inspection body and date of inspection;
• mileage recorded when repair or maintenance work was performed on the vehicle, date on which the work was performed out and description of the work performed;
• date of first vehicle registration;
• date of first vehicle registration in Belgium, if different from the previous one; 
• brand; 
• trade name (car model); 
• Euro standard; 
• official CO2 emission figures and test procedure used;
• potential obligation for the vehicle to undergo a motor vehicle accident assessment before being put back on the road; 
• any recall actions which have not been implemented for the vehicle concerned, the identification code of these recall actions and a brief description of their purpose; 
• presence or absence of an electric motor for propulsion; 
• official range in electric mode;
• type of fuel. 

In accordance with Article 6, §3 of the Car-Pass Act and the provisions of the Royal Decree of 26 August 2006 regulating cooperation with the association responsible for registering vehicle mileage, this data is sent to us by : 

• The Federal Public Service Mobility and Transport (Crossroads Bank for Vehicles);
• Approved technical inspection bodies;
• Professionals performing repair and maintenance work on a vehicle; 
• Manufacturers of new cars or their agents (importers);
• Motor vehicle assessors, where applicable through s.a. Informex.

You will find here a schematic overview of incoming and outgoing data streams for this purpose.

In accordance with Article 6, §5 of the Car-Pass Act, until the end of the second year following the year in which a certificate of destruction was issued for the vehicle to which this data relates.

Once this legal retention period has expired, we anonymise the chassis number (VIN) and the number plate of the vehicle concerned in our database, in such a way that the other technical data concerning the vehicle is no longer associated with information that permits your identification and is therefore no longer itself indirectly likely to be used to identify you.

Details of companies operating in the automotive sector and legally subject to a reporting obligation to Car-Pass, including the following personal data: 

• Names and business e-mail addresses of contact persons for these companies

IP addresses and other data of the users of our website collected via cookies

You can find more information on this subject in our Cookie Policy.

Processing is based, as far as the security and proper operation of our website is concerned, on our legitimate interest (Article 6(1)(f) GDPR) and, as far as the analysis of the use of our website is concerned, on your consent (Article 6(1)(a) GDPR). Except for necessary cookies, we always ask for your consent. 

You can find more information on this subject in our Cookie Policy.

With regard to requests from data subjects exercising their data protection rights relating to the data referred to in Article 6, §2 of the Car-Pass Act:

• Surname, first name, postal address, e-mail address, telephone number of applicant;
• Other personal data included in the evidence submitted by the applicant to demonstrate ownership of the vehicle concerned (or disposal of the vehicle in another legal capacity than ownership) or to support the request.

With regard to requests from data subjects exercising their data protection rights relating to other data we process:

• Surname, first name, postal address, e-mail address, telephone number of applicant;
• Other personal data included in any evidence submitted by the applicant in support of his/her application.

With regard to data processed in connection with requests from individuals exercising their data protection rights relating to the data referred to in Article 6, §2 of the Car-Pass Act:

• As long as there is a possibility of disputing the mileage counter of the vehicle concerned (mileage counter fraud), i.e. as long as the vehicle concerned is still on the road.

With regard to data processed in connection with requests from individuals exercising their data protection rights relating to other data we process: 

• For 5 years as from the date on which the request to exercise the data protection right was made.

You have the right to obtain confirmation as to whether or not your personal data is being processed by Car-Pass and, if so, to obtain a copy of your data as well as various information concerning the processing thereof (purpose of the processing; categories of data concerned ; recipients or categories of recipients and, where appropriate, international organisations to which the data has been or will be communicated, in particular when they are established outside the EEA; retention periods of the data or at least the criteria used to determine this period; information relating to the source of the data when it is not collected directly from you; etc.)

Article 16 of the RGPD

You have the right to obtain the erasure of your personal data held by us where one of the grounds set out in the GDPR applies (essentially, a) where the personal data is no longer necessary for the purposes for which it was collected or otherwise processed; b) you have withdrawn your consent on which the processing was based and there is no other legal basis for the processing; c) you have objected to the processing and there is no overriding legitimate grounds for the processing; d) your personal data has been processed unlawfully; e) your personal data must be erased by virtue of a legal obligation to which Car-Pass is subject). Please note, however, that such a right is not granted to you in particular where the processing of your personal data: is necessary to comply with a legal obligation to which Car-Pass is subject; is necessary for the performance of a task carried out in the public interest with which Car-Pass is entrusted; is necessary for archiving purposes in the public interest, for scientific or historical research purposes or for statistical purposes, insofar as erasure would be likely to render impossible or seriously impair the achievement of the objectives of the said processing; or is necessary for the establishment, exercise or defence of our legal rights.

You have the right to ask us to restrict the processing of your personal data where one of the grounds set out in the GDPR applies (for example, while we verify the accuracy of the personal data you dispute).

You have the right to ask us, on grounds relating to your particular situation, to stop processing your personal data where, in particular, the processing is based on our legitimate interests or the data is processed for scientific or historical research or statistical purposes. We will comply with such a request, in the first case unless there are compelling legitimate grounds for the processing which override your interests, rights and freedoms or the processing is justified for the establishment, exercise or defence of our legal claims, or in the second case unless the processing is necessary for the performance of a task carried out for reasons of public interest.

Where the processing of your personal data is based on your consent, you are free to withdraw that consent at any time. Car-Pass will then cease to process this personal data for the future, without the previous operations to which you had consented being called into question.