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What is a Car-Pass?

A Car-Pass is a document that shows the odometer history of a vehicle. It shows the registered odometer readings and the dates when they were recorded. You get a picture of the mileage history of the vehicle and can better judge whether the odometer reading at the time of sale is realistic. The document also contains other information:

  • the make and model of the vehicle;
  • the date on which the vehicle was first registered in Belgium;
  • the Vehicle Identification number (VIN) of the vehicle;
  • the date on which the document was issued;
  • the ID number of the Car-Pass (which makes it possible to check the authenticity of the document);

When do you need a Car-Pass?

Whenever a used car or light van is sold, the seller is legally required to give a Car-Pass to the buyer. It doesn't matter whether the seller is a private person, professional dealer or garage.

The only exception to this rule: if the buyer is a professional, no Car-Pass needs to be provided. 

So if you sell a used vehicule to a foreign private person, you are also required to provide a Car-Pass.

Does another sales document have to be prepared when a used vehicle is sold?

If you are selling a vehicle that has already been registered - if the sale is between dealers or between a dealer and a private person - a sales document must be drawn up.

That document includes the following information:

  • make and model of the vehicle;
  • Vehicle Identification number (VIN);
  • year of first registration;
  • the odometer reading on the date of sale;
  • the sales price;
  • the date of the sale;
  • the identities of both contracting parties;
  • their signature (unless all of the abovementioned information is shown on the sales invoice).

The seller is responsible for preparing that document unless the seller is a private party and the buyer is a dealer (e.g. when trading in a vehicle to buy a new vehicle). In that case, the dealer must prepare the document.

The document must be prepared in duplicate and each party must receive a copy. When the sale of the used vehicle is between private parties, there is no legal requirement to make up such a document. It is advisable to do so, however, to prevent possible disputes in the future.

No Car-Pass provided: what are your rights?

A Car-Pass is legally required. If a private buyer does not receive a Car-Pass, the law gives him the right to have the contract of sale cancelled. If the buyer asks a court to do so, the court will have to rule that the purchase is invalid. The purchase will therefore be considered as not existing and the purchase price will have to be repaid to the buyer.

Where can I get a Car-Pass?

If you want to sell a used car, you have to take it in for a used car inspection. The odometer reading will be prepared and issued automatically on the spot if the car passes the inspection.

It's not necessary to present the vehicle for a full inspection in order to get a Car-Pass. You can also just ask for a Car-Pass.

The vehicle will have to be physically brought in before a Car-Pass will be issued, however. The Vehicle Identification number (VIN) and the odometer reading must be recorded in order to have a Car-Pass made.

How long is a Car-Pass valid ?

The law states that the Car-Pass provided with a used vehicle must be of recent date. In practice, that means that the Car-Pass may not be more than two months old.

How much does a Car-Pass cost?

The price of the Car-Pass is set at 7,30 EUR, including VAT.

If fewer than four odometer readings are shown on the certificate, the Car-Pass is free.

Can I check the authenticity of a Car-Pass?

The Car-Pass is printed on special paper with a hologram and a watermark to make counterfeiting and fraud much more difficult. Do you suspect your document is a forgery or the odometer readings are incorrect? You can check the authenticity of your Car-Pass here.

Where does the information on a Car-Pass come from?

The law provides for a single organisation to be in charge of centralising the odometer information for all vehicles. The association that has been certified to do so on the basis of very strict criteria is the not-for-profit Car-Pass vzw.

Each time a car professional, e.g. a garage operator or tyre company, takes in your car for service, the odometer reading will also be taken. The odometer reading, as well as the date of the odometer reading and the Vehicle Identification number (VIN) of the vehicle, has to be sent to Car-Pass vzw within 5 working days. You can also see this information on the invoice issued by your garage operator.

The Vehicle Registration Department of the Federal Ministry of Mobility and Transport reports the registration of all vehicles in Belgium.

Can the odometer reading that is stored in the central database be used for other purposes?

The information that is stored in the central database of Car-Pass vzw may only be used to issue the Car-Pass when an odometer history is requested. That is also why every Car-Pass must be requested individually and why the Vehicle Identification number (VIN) of the vehicle and the odometer reading at that moment must also be provided.

The odometer readings in the central database will therefore never be provided to any third parties for any commercial purpose.

How do I know what information is being given to Car-Pass vzw?

Whenever work is done on your car or light van by a professional, and you receive an invoice or any other document (e.g. in the context of a warranty), he is required to show the odometer reading taken when the work was done and to report the Vehicle Identification number (VIN).

That information will also be provided to Car-Pass vzw.

The technical inspection stations also record the odometer reading at every inspection. You can find the reading on the inspection report and it will be forwarded to the central database.

What laws govern the Car-Pass?

The Act of 11 June 2004 to fight fraud involving odometer readings in vehicles
(Belgian Gazette 05/07/2004) laid the basis for the efficient fight against fraud in this area.

It was further implemented by the following decrees:

  • Royal Decree of 30 September 2004 concerning the entry into force of the Act of 11 June 2004 to fight fraud involving the odometer readings of vehicles and concerning the documents to be prepared by automotive professionals following work on a vehicle (Belgian Gazette 18/10/2004);
  • Ministerial Decree of 3 November 2004 to appoint the civil servants who are empowered to investigate and ascertain violations of the Act of 11 June 2004 to fight fraud involving the odometer reading of vehicles (Belgian Gazette 19/11/2004);
  • Royal Decree of 21 February 2004 concerning the certification of and control over the association that is charged with the registration of the odometer readings of vehicles (Belgian Gazette 14/03/2005);
  • Royal Decree of 17 September 2004 concerning the amicable settlement in the event of violations of the Act of 11 June 2004 to fight fraud with the odometer readings of vehicles (Belgian Gazette 03/10/2005);
  • Ministerial Decree of 19 September 2004 concerned with the appointment of civil servants charged with proposing amicable settlements within the meaning of Section 11 to the violators of the Act of 11 June 2004 to fight fraud involving the odometer readings of vehicles (Belgian Gazette 03/10/2005);
  • Royal Decree of 4 May 2006 to certify the association charged with the registration of the odometer readings of vehicles (Belgian Gazette 19/05/2006);
  • Royal Decree of 1 July 2006 to regulate the financing for the association charged with the registration of the odometer readings of vehicles (Belgian Gazette 24/07/2006);
  • Royal Decree of 26 August 2006 to regulate the collaboration with the association charged with the registration of the odometer readings of vehicles (Belgian Gazette 30/08/2006, Ed. 2).

In which cases do professionals have to forward the odometer readings?

At each maintenance and service, at each mechanical, electrical, electronic repair, or body repair and at each replacement and assembly of parts, components or accessories.

In concrete terms, this means the odometer readings also have to be forwarded at each assembly of tyres, exhausts, batteries, radios, alarm systems, etc.

Do not fall under the law: car wash and vehicle recovery without repairs.

How should the data be forwarded to Car-Pass?

There are several ways to do this:

  • By using your own business software if it supports the link to Car-Pass. This way, you don't have to enter the data more than once.
  • You can also enter the data by using the Car-Pass website. This is of course completely free of charge.

What's the time frame within which the data has to be forwarded to Car-Pass?

The reporting has to be done within 5 working days. 

Who has to forward the data?

The law states: any natural or legal person who buys and sells cars or works on cars acting in the exercise of his professional activities and aiming to achieve his statutory purposes.

Car-Pass will provide a user name and a password to each business that is mentioned in the Crossroads Bank for Enterprises (CBE) with one of the following NACE codes:

  • 45113 
  • 45201
  • 45203
  • 45204
  • 45205
  • 45209
  • 45320

If your business is e.g. not registered under one of these NACE codes, you'll need to have this rectified as soon as possible at a business counter.

What happens if I don't pass on the data to Car-Pass?

The Act of 11 June 2004 is very clear. Following work on a vehicle, automotive professionals have to forward the right odometer readings to Car-Pass, in the manner prescribed by Car-Pass. Not forwarding the data or forwarding incomplete or incorrect data is a punishable offence. The law provides for heavy fines and even prison sentences in the event of violation. The officials of the Ministry for Economic Affairs are responsible for tracking down and establishing violations.

How will it be ensured that you comply with the law?

Car-Pass has access to the Crossroads Bank for Enterprises (CBO) and therefore knows all the companies in the automobile sector. We can easily check who sends no data, very few data or incorrect data. Car-Pass will first inform the professionals who are involved. Upon simple request we transmit the names of the companies that are in violation to the Economic Inspection. If you stubbornly refuse to follow the rules, you will be sanctioned by the officials of the Ministry for Economic Affairs and may be penalized by a Criminal Court.

What happens to cars that have been imported from abroad?

For imported vehicles the date of first registration in Belgium will not be filled out on the Car-Pass or will be more recent than the date of the first use. At the bottom of the Car-Pass is mentioned: “This used vehicle was imported from abroad." Car-Pass does not receive any mileage readings for the period during which it was not registered in Belgium, except for imports from the Netherlands. Due to the collaboration with the Dutch RDW, the mileage history recorded in the Netherlands can be shown on the Car-Pass. So except for Dutch cars, you need to be extra carefull when buying an imported vehicle. Vehicles with a well-documented and complete history will offer substantial extra value compared to vehicles with a mileage history that shows gaps.

What are the vehicles of which the odometer readings have to be reported?

All passenger cars and light commercial vehicles (up to 3.5 tonnes). In short, all vehicles that can be driven with a category B driver's license, including minibuses and motorhomes. Vehicles that were never registered in Belgium, such as vehicles with a foreign number plate or demo cars using dealer plates.

On the other hand you don't have to forward the odometer readings of motorcycles, trucks, buses and agricultural vehicles.

What to do when the odometer has to be replaced?

This is a repair that needs to be mentioned separately in the system. It suffices to e.g. tick the appropriate box in the web application.

What happens to cars with a 5-digit mileage counter?

These will be dealt with separately by Car-Pass. It will be clearly mentioned on the certificate. You do not have to add 1 or 2 to the odometer reading. Always forward the value that is displayed on the odometer.

What to do if I enter a mistake (by accident)?

Each time you send data to Car-Pass, you will receive a receipt message, which also includes the error messages. Every error has a unique error number. If you enter this number, you can correct the error in the same way as you entered the original data.

Warning: You can electronically correct a mistake only once. If you make a mistake again, you must fill out a standard correction form, sign it and return it to Car-Pass.

In case of subcontracting, who needs to forward the data?

A professional that performs works under subcontract is required to forward the odometer reading, the Vehicle Identification number and the date of the works to Car-Pass. This also applies in case the main contractor also performs works on the same vehicle and therefore also reports the data to Car-Pass.

Do I also have to forward the data to Car-Pass if I perform small works on a vehicle?

You always have to forward the mileage reading to Car-Pass, unless the customer is a private person (not subject to VAT) and the total cost of the works does not exceed 125 euros, VAT included.

However, if the customer is subject to VAT, the cost of the works plays no role. In that case, you always have to pass on the mileage reading to Car-Pass.

Car-Pass

What is a Car-Pass?

A Car-Pass is a document that shows the odometer history of a vehicle. It shows the registered odometer readings and the dates when they were recorded. You get a picture of the mileage history of the vehicle and can better judge whether the odometer reading at the time of sale is realistic. The document also contains other information:

  • the make and model of the vehicle;
  • the date on which the vehicle was first registered in Belgium;
  • the Vehicle Identification number (VIN) of the vehicle;
  • the date on which the document was issued;
  • the ID number of the Car-Pass (which makes it possible to check the authenticity of the document);

When do you need a Car-Pass?

Whenever a used car or light van is sold, the seller is legally required to give a Car-Pass to the buyer. It doesn't matter whether the seller is a private person, professional dealer or garage.

The only exception to this rule: if the buyer is a professional, no Car-Pass needs to be provided. 

So if you sell a used vehicule to a foreign private person, you are also required to provide a Car-Pass.

Where can I get a Car-Pass?

If you want to sell a used car, you have to take it in for a used car inspection. The odometer reading will be prepared and issued automatically on the spot if the car passes the inspection.

It's not necessary to present the vehicle for a full inspection in order to get a Car-Pass. You can also just ask for a Car-Pass.

The vehicle will have to be physically brought in before a Car-Pass will be issued, however. The Vehicle Identification number (VIN) and the odometer reading must be recorded in order to have a Car-Pass made.

How long is a Car-Pass valid ?

The law states that the Car-Pass provided with a used vehicle must be of recent date. In practice, that means that the Car-Pass may not be more than two months old.

How much does a Car-Pass cost?

The price of the Car-Pass is set at 7,30 EUR, including VAT.

If fewer than four odometer readings are shown on the certificate, the Car-Pass is free.

Can I check the authenticity of a Car-Pass?

The Car-Pass is printed on special paper with a hologram and a watermark to make counterfeiting and fraud much more difficult. Do you suspect your document is a forgery or the odometer readings are incorrect? You can check the authenticity of your Car-Pass here.

Where does the information on a Car-Pass come from?

The law provides for a single organisation to be in charge of centralising the odometer information for all vehicles. The association that has been certified to do so on the basis of very strict criteria is the not-for-profit Car-Pass vzw.

Each time a car professional, e.g. a garage operator or tyre company, takes in your car for service, the odometer reading will also be taken. The odometer reading, as well as the date of the odometer reading and the Vehicle Identification number (VIN) of the vehicle, has to be sent to Car-Pass vzw within 5 working days. You can also see this information on the invoice issued by your garage operator.

The Vehicle Registration Department of the Federal Ministry of Mobility and Transport reports the registration of all vehicles in Belgium.

Can the odometer reading that is stored in the central database be used for other purposes?

The information that is stored in the central database of Car-Pass vzw may only be used to issue the Car-Pass when an odometer history is requested. That is also why every Car-Pass must be requested individually and why the Vehicle Identification number (VIN) of the vehicle and the odometer reading at that moment must also be provided.

The odometer readings in the central database will therefore never be provided to any third parties for any commercial purpose.

How do I know what information is being given to Car-Pass vzw?

Whenever work is done on your car or light van by a professional, and you receive an invoice or any other document (e.g. in the context of a warranty), he is required to show the odometer reading taken when the work was done and to report the Vehicle Identification number (VIN).

That information will also be provided to Car-Pass vzw.

The technical inspection stations also record the odometer reading at every inspection. You can find the reading on the inspection report and it will be forwarded to the central database.

What laws govern the Car-Pass?

The Act of 11 June 2004 to fight fraud involving odometer readings in vehicles
(Belgian Gazette 05/07/2004) laid the basis for the efficient fight against fraud in this area.

It was further implemented by the following decrees:

  • Royal Decree of 30 September 2004 concerning the entry into force of the Act of 11 June 2004 to fight fraud involving the odometer readings of vehicles and concerning the documents to be prepared by automotive professionals following work on a vehicle (Belgian Gazette 18/10/2004);
  • Ministerial Decree of 3 November 2004 to appoint the civil servants who are empowered to investigate and ascertain violations of the Act of 11 June 2004 to fight fraud involving the odometer reading of vehicles (Belgian Gazette 19/11/2004);
  • Royal Decree of 21 February 2004 concerning the certification of and control over the association that is charged with the registration of the odometer readings of vehicles (Belgian Gazette 14/03/2005);
  • Royal Decree of 17 September 2004 concerning the amicable settlement in the event of violations of the Act of 11 June 2004 to fight fraud with the odometer readings of vehicles (Belgian Gazette 03/10/2005);
  • Ministerial Decree of 19 September 2004 concerned with the appointment of civil servants charged with proposing amicable settlements within the meaning of Section 11 to the violators of the Act of 11 June 2004 to fight fraud involving the odometer readings of vehicles (Belgian Gazette 03/10/2005);
  • Royal Decree of 4 May 2006 to certify the association charged with the registration of the odometer readings of vehicles (Belgian Gazette 19/05/2006);
  • Royal Decree of 1 July 2006 to regulate the financing for the association charged with the registration of the odometer readings of vehicles (Belgian Gazette 24/07/2006);
  • Royal Decree of 26 August 2006 to regulate the collaboration with the association charged with the registration of the odometer readings of vehicles (Belgian Gazette 30/08/2006, Ed. 2).

Buy a car

What is a Car-Pass?

A Car-Pass is a document that shows the odometer history of a vehicle. It shows the registered odometer readings and the dates when they were recorded. You get a picture of the mileage history of the vehicle and can better judge whether the odometer reading at the time of sale is realistic. The document also contains other information:

  • the make and model of the vehicle;
  • the date on which the vehicle was first registered in Belgium;
  • the Vehicle Identification number (VIN) of the vehicle;
  • the date on which the document was issued;
  • the ID number of the Car-Pass (which makes it possible to check the authenticity of the document);

When do you need a Car-Pass?

Whenever a used car or light van is sold, the seller is legally required to give a Car-Pass to the buyer. It doesn't matter whether the seller is a private person, professional dealer or garage.

The only exception to this rule: if the buyer is a professional, no Car-Pass needs to be provided. 

So if you sell a used vehicule to a foreign private person, you are also required to provide a Car-Pass.

Does another sales document have to be prepared when a used vehicle is sold?

If you are selling a vehicle that has already been registered - if the sale is between dealers or between a dealer and a private person - a sales document must be drawn up.

That document includes the following information:

  • make and model of the vehicle;
  • Vehicle Identification number (VIN);
  • year of first registration;
  • the odometer reading on the date of sale;
  • the sales price;
  • the date of the sale;
  • the identities of both contracting parties;
  • their signature (unless all of the abovementioned information is shown on the sales invoice).

The seller is responsible for preparing that document unless the seller is a private party and the buyer is a dealer (e.g. when trading in a vehicle to buy a new vehicle). In that case, the dealer must prepare the document.

The document must be prepared in duplicate and each party must receive a copy. When the sale of the used vehicle is between private parties, there is no legal requirement to make up such a document. It is advisable to do so, however, to prevent possible disputes in the future.

No Car-Pass provided: what are your rights?

A Car-Pass is legally required. If a private buyer does not receive a Car-Pass, the law gives him the right to have the contract of sale cancelled. If the buyer asks a court to do so, the court will have to rule that the purchase is invalid. The purchase will therefore be considered as not existing and the purchase price will have to be repaid to the buyer.

Where can I get a Car-Pass?

If you want to sell a used car, you have to take it in for a used car inspection. The odometer reading will be prepared and issued automatically on the spot if the car passes the inspection.

It's not necessary to present the vehicle for a full inspection in order to get a Car-Pass. You can also just ask for a Car-Pass.

The vehicle will have to be physically brought in before a Car-Pass will be issued, however. The Vehicle Identification number (VIN) and the odometer reading must be recorded in order to have a Car-Pass made.

How long is a Car-Pass valid ?

The law states that the Car-Pass provided with a used vehicle must be of recent date. In practice, that means that the Car-Pass may not be more than two months old.

Can I check the authenticity of a Car-Pass?

The Car-Pass is printed on special paper with a hologram and a watermark to make counterfeiting and fraud much more difficult. Do you suspect your document is a forgery or the odometer readings are incorrect? You can check the authenticity of your Car-Pass here.

What happens to cars that have been imported from abroad?

For imported vehicles the date of first registration in Belgium will not be filled out on the Car-Pass or will be more recent than the date of the first use. At the bottom of the Car-Pass is mentioned: “This used vehicle was imported from abroad." Car-Pass does not receive any mileage readings for the period during which it was not registered in Belgium, except for imports from the Netherlands. Due to the collaboration with the Dutch RDW, the mileage history recorded in the Netherlands can be shown on the Car-Pass. So except for Dutch cars, you need to be extra carefull when buying an imported vehicle. Vehicles with a well-documented and complete history will offer substantial extra value compared to vehicles with a mileage history that shows gaps.

Sell my car

What is a Car-Pass?

A Car-Pass is a document that shows the odometer history of a vehicle. It shows the registered odometer readings and the dates when they were recorded. You get a picture of the mileage history of the vehicle and can better judge whether the odometer reading at the time of sale is realistic. The document also contains other information:

  • the make and model of the vehicle;
  • the date on which the vehicle was first registered in Belgium;
  • the Vehicle Identification number (VIN) of the vehicle;
  • the date on which the document was issued;
  • the ID number of the Car-Pass (which makes it possible to check the authenticity of the document);

When do you need a Car-Pass?

Whenever a used car or light van is sold, the seller is legally required to give a Car-Pass to the buyer. It doesn't matter whether the seller is a private person, professional dealer or garage.

The only exception to this rule: if the buyer is a professional, no Car-Pass needs to be provided. 

So if you sell a used vehicule to a foreign private person, you are also required to provide a Car-Pass.

No Car-Pass provided: what are your rights?

A Car-Pass is legally required. If a private buyer does not receive a Car-Pass, the law gives him the right to have the contract of sale cancelled. If the buyer asks a court to do so, the court will have to rule that the purchase is invalid. The purchase will therefore be considered as not existing and the purchase price will have to be repaid to the buyer.

Where can I get a Car-Pass?

If you want to sell a used car, you have to take it in for a used car inspection. The odometer reading will be prepared and issued automatically on the spot if the car passes the inspection.

It's not necessary to present the vehicle for a full inspection in order to get a Car-Pass. You can also just ask for a Car-Pass.

The vehicle will have to be physically brought in before a Car-Pass will be issued, however. The Vehicle Identification number (VIN) and the odometer reading must be recorded in order to have a Car-Pass made.

How long is a Car-Pass valid ?

The law states that the Car-Pass provided with a used vehicle must be of recent date. In practice, that means that the Car-Pass may not be more than two months old.

How much does a Car-Pass cost?

The price of the Car-Pass is set at 7,30 EUR, including VAT.

If fewer than four odometer readings are shown on the certificate, the Car-Pass is free.

Professionals

What is a Car-Pass?

A Car-Pass is a document that shows the odometer history of a vehicle. It shows the registered odometer readings and the dates when they were recorded. You get a picture of the mileage history of the vehicle and can better judge whether the odometer reading at the time of sale is realistic. The document also contains other information:

  • the make and model of the vehicle;
  • the date on which the vehicle was first registered in Belgium;
  • the Vehicle Identification number (VIN) of the vehicle;
  • the date on which the document was issued;
  • the ID number of the Car-Pass (which makes it possible to check the authenticity of the document);

When do you need a Car-Pass?

Whenever a used car or light van is sold, the seller is legally required to give a Car-Pass to the buyer. It doesn't matter whether the seller is a private person, professional dealer or garage.

The only exception to this rule: if the buyer is a professional, no Car-Pass needs to be provided. 

So if you sell a used vehicule to a foreign private person, you are also required to provide a Car-Pass.

Does another sales document have to be prepared when a used vehicle is sold?

If you are selling a vehicle that has already been registered - if the sale is between dealers or between a dealer and a private person - a sales document must be drawn up.

That document includes the following information:

  • make and model of the vehicle;
  • Vehicle Identification number (VIN);
  • year of first registration;
  • the odometer reading on the date of sale;
  • the sales price;
  • the date of the sale;
  • the identities of both contracting parties;
  • their signature (unless all of the abovementioned information is shown on the sales invoice).

The seller is responsible for preparing that document unless the seller is a private party and the buyer is a dealer (e.g. when trading in a vehicle to buy a new vehicle). In that case, the dealer must prepare the document.

The document must be prepared in duplicate and each party must receive a copy. When the sale of the used vehicle is between private parties, there is no legal requirement to make up such a document. It is advisable to do so, however, to prevent possible disputes in the future.

In which cases do professionals have to forward the odometer readings?

At each maintenance and service, at each mechanical, electrical, electronic repair, or body repair and at each replacement and assembly of parts, components or accessories.

In concrete terms, this means the odometer readings also have to be forwarded at each assembly of tyres, exhausts, batteries, radios, alarm systems, etc.

Do not fall under the law: car wash and vehicle recovery without repairs.

How should the data be forwarded to Car-Pass?

There are several ways to do this:

  • By using your own business software if it supports the link to Car-Pass. This way, you don't have to enter the data more than once.
  • You can also enter the data by using the Car-Pass website. This is of course completely free of charge.

What's the time frame within which the data has to be forwarded to Car-Pass?

The reporting has to be done within 5 working days. 

Who has to forward the data?

The law states: any natural or legal person who buys and sells cars or works on cars acting in the exercise of his professional activities and aiming to achieve his statutory purposes.

Car-Pass will provide a user name and a password to each business that is mentioned in the Crossroads Bank for Enterprises (CBE) with one of the following NACE codes:

  • 45113 
  • 45201
  • 45203
  • 45204
  • 45205
  • 45209
  • 45320

If your business is e.g. not registered under one of these NACE codes, you'll need to have this rectified as soon as possible at a business counter.

What happens if I don't pass on the data to Car-Pass?

The Act of 11 June 2004 is very clear. Following work on a vehicle, automotive professionals have to forward the right odometer readings to Car-Pass, in the manner prescribed by Car-Pass. Not forwarding the data or forwarding incomplete or incorrect data is a punishable offence. The law provides for heavy fines and even prison sentences in the event of violation. The officials of the Ministry for Economic Affairs are responsible for tracking down and establishing violations.

How will it be ensured that you comply with the law?

Car-Pass has access to the Crossroads Bank for Enterprises (CBO) and therefore knows all the companies in the automobile sector. We can easily check who sends no data, very few data or incorrect data. Car-Pass will first inform the professionals who are involved. Upon simple request we transmit the names of the companies that are in violation to the Economic Inspection. If you stubbornly refuse to follow the rules, you will be sanctioned by the officials of the Ministry for Economic Affairs and may be penalized by a Criminal Court.

What happens to cars that have been imported from abroad?

For imported vehicles the date of first registration in Belgium will not be filled out on the Car-Pass or will be more recent than the date of the first use. At the bottom of the Car-Pass is mentioned: “This used vehicle was imported from abroad." Car-Pass does not receive any mileage readings for the period during which it was not registered in Belgium, except for imports from the Netherlands. Due to the collaboration with the Dutch RDW, the mileage history recorded in the Netherlands can be shown on the Car-Pass. So except for Dutch cars, you need to be extra carefull when buying an imported vehicle. Vehicles with a well-documented and complete history will offer substantial extra value compared to vehicles with a mileage history that shows gaps.

What are the vehicles of which the odometer readings have to be reported?

All passenger cars and light commercial vehicles (up to 3.5 tonnes). In short, all vehicles that can be driven with a category B driver's license, including minibuses and motorhomes. Vehicles that were never registered in Belgium, such as vehicles with a foreign number plate or demo cars using dealer plates.

On the other hand you don't have to forward the odometer readings of motorcycles, trucks, buses and agricultural vehicles.

What to do when the odometer has to be replaced?

This is a repair that needs to be mentioned separately in the system. It suffices to e.g. tick the appropriate box in the web application.

What happens to cars with a 5-digit mileage counter?

These will be dealt with separately by Car-Pass. It will be clearly mentioned on the certificate. You do not have to add 1 or 2 to the odometer reading. Always forward the value that is displayed on the odometer.

What to do if I enter a mistake (by accident)?

Each time you send data to Car-Pass, you will receive a receipt message, which also includes the error messages. Every error has a unique error number. If you enter this number, you can correct the error in the same way as you entered the original data.

Warning: You can electronically correct a mistake only once. If you make a mistake again, you must fill out a standard correction form, sign it and return it to Car-Pass.

In case of subcontracting, who needs to forward the data?

A professional that performs works under subcontract is required to forward the odometer reading, the Vehicle Identification number and the date of the works to Car-Pass. This also applies in case the main contractor also performs works on the same vehicle and therefore also reports the data to Car-Pass.

Do I also have to forward the data to Car-Pass if I perform small works on a vehicle?

You always have to forward the mileage reading to Car-Pass, unless the customer is a private person (not subject to VAT) and the total cost of the works does not exceed 125 euros, VAT included.

However, if the customer is subject to VAT, the cost of the works plays no role. In that case, you always have to pass on the mileage reading to Car-Pass.